Hotel Group Booking Rate Calculator
Calculate the net rate after a group discount on your BAR. Standard discount range 10-25% depending on group size and dates.
Group net rate per room per night
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Formula
Group rate = BAR × (1 - Discount % / 100)
Worked example
Why it matters
Group discounts are often given by gut. A structured calculation forces explicit thinking about the trade-off — what transient rate you'd capture instead, and whether the group displaces higher-paying bookings. The discipline matters most on peak dates where 15-20% discount on a group can cost more than the group brings in.
Frequently asked questions
10-15% for small groups on flexible dates. 15-20% for larger groups (20+ rooms). 0-5% (essentially BAR) for groups on peak dates with strong demand.
Yes, on top of the negotiated room rate where applicable. Itemise these separately so the group contract is transparent.
Standard contract includes an attrition clause — typically 80% pickup commitment, with fees if the group falls below. Calculate fees as the difference between committed and actual pickup, at the group rate.
Value those add-ons explicitly and discount them from the room rate separately. Bundling without breaking out costs hides the true economics of the deal.
Manage groups in Guestivo
Guestivo handles group block configuration, release dates, and folio posting alongside transient reservations. One system, all booking types.